VBASE Careers

Executive Assistant & Business Operations Manager

📍 On-site (No remote option) | Full-time

💼 $60,000–$90,000 + performance bonus + benefits

🛠 Executive Support | Operations | Sales & Logistics | Hiring | Internal Execution

About VBASE

VBASE is scaling globally with its high-performance, bio-based oils. We're looking for someone who gets excited about doing big things and isn’t afraid to be stretched. This is a unique opportunity to join a mission-driven team and make a real impact as we pursue sustainability through energy efficiency. We’re hiring a high-energy, no-nonsense Executive Assistant & Business Operations Manager who thrives in organized chaos, wears multiple hats with ease, and injects clarity, structure, and momentum into everything they touch.

About the Role

This role combines high-trust executive support with high-impact business operations. You’ll work directly with the CEO and leadership team to drive internal execution, manage communications, organize systems, and keep the business running efficiently day to day. You’ll own everything from calendar control and meeting prep to hiring coordination, logistics, and team operations.

You must love structure, move quickly, and bring energy into every room. This is a startup role, not a clock-in/clock-out gig. If you're in the game to win and want to make a real difference at the heart of a company on the rise, this role is for you.

What You'll Do

Executive Support & Calendar Management

Own the CEO’s calendar, inbox prep, meeting scheduling, and day-to-day prioritization. Make things run smoothly.

Meeting & Workflow Coordination

Prepare agendas, track follow-ups, and manage internal cadences. Help the team stay focused and aligned.

Sales & Customer Support Assistance

Support the commercial team with sample coordination, CRM maintenance, quote follow-ups, and internal tracking.

Logistics & Operations Support

Coordinate orders, vendors, shipping, and inventory updates. Keep our supply chain moving without bottlenecks.

Administrative & Project Support

Distribute key documents, manage files, handle correspondence, and support the CEO with special projects.

Hiring Coordination

Own recruiting logistics: job postings, resume review, interview scheduling, and candidate communication.

Travel & Event Planning

Book travel for the CEO and team. Organize tradeshow logistics, conference schedules, and internal events.

Communications & Content Support

Help draft and edit content, internal memos, and LinkedIn posts. Support light marketing and company updates.

What We’re Looking For

• 5+ years in executive support, business operations, or a hybrid role
• Experience in a fast-moving startup or founder-led company
• Strong organizational, prioritization, and communication skills
• Energetic, resourceful, and solutions-oriented mindset
• Comfortable being available after hours when needed to support urgent business needs
• Experience with Microsoft 365, CRM tools, LinkedIn, and internal systems
• Bonus: knowledge of project management tools, QMS systems, or supply chain processes

You’ll Succeed Here If You:

• Can be trusted to represent the CEO and the company with professionalism, integrity, and sound judgment
• Thrive in a mix of strategic and tactical work
• Are energized by structure, systems, and accountability
• Are the most organized person in the room and love setting the pace
• Like being the glue that holds a high-performance team together
• Are calm under pressure and enjoy making things run smoothly

Compensation & Benefits

+ $60,000 – $90,000 base salary, depending on experience

+ Opportunities for stock options or equity participation

+ Full-time with benefits (including 401(k) plan, medical coverage for employees and their families, employer-paid life insurance, and optional dental, vision, and supplemental life insurance)

+ In-office, Monday–Friday (no remote option)

+ U.S. Citizenship or active green card status required in compliance with ITAR regulations. All employment offers subject to internal E-Verify processes.

Your 3–6 Month Scorecard

• CEO calendar and communication runs with clarity and precision
• Team meetings are consistent, well-prepped, and result in follow-through
• Hiring moves forward quickly and efficiently
• Logistics, sales support, and documentation are seamless
• CEO and leadership team trust you to lead, coordinate, and get ahead of problems

Ready to be the trusted right hand behind a company on the rise?

If you’re the kind of person who’s early, sharp, organized, and all-in, this could be your next great role. Learn more at vbaseoil.com or Apply Now.

Position: America’s Strategic Account Executive (Level DOE – VP/Sr. Dir/Dir)

Location: Remote / Flexible within North America

Reports to: Chief Operating Officer

VBASE^® Oil Company produces Secondary Polyol Ester^® base oils engineered for exceptional performance even in the most demanding applications. By collaborating closely with customers, VBASE SPE^® base oils enable lubricant solutions that boost equipment reliability, extend service intervals and drive down total operating costs—powering the next generation of high‑performance systems. Additionally, SPE^® base oils are designed to reduce environmental impact, offering efficiency benefits that reduce energy usage while being sourced from renewable carbon and readily biodegradable.

Role Summary

The America’s Strategic Account Executive will own end-to-end customer success and commercial performance for the region. You will build and execute go-to-market strategies, create value by building and nurturing key accounts, and develop deep market intelligence to keep our market playbooks current and actionable.

Key Responsibilities

• Customer Success & Growth
• Own regional revenue and profitability targets
• Serve as executive sponsor for top‐tier accounts; drive retention, expansion, and advocacy through development of account plans
• Lead “voice of the customer” initiatives to capture feedback and shape market playbooks
• Develop annual and quarterly commercial plans, aligned with global objectives

• Marketing
• Continuously gather market data (competitor activity, end-user trends, distribution channels) through primary and secondary research.
• Create, maintain, and refine market playbooks—covering customer segmentation, pricing models, value propositions, and KPI monitoring
• Partner with marketing to develop targeted campaigns, technical webinars, and thought-leadership content
• Coordinate channel strategy: distributors, agents, and direct-sales resources

• Stakeholder Collaboration
• Liaise with supply chain to ensure product availability
• Collaborate with R&D team to define business case, value proposition and customer need statement for new product introduction
• Brief senior leadership with regular business reviews, opportunity pipelines, and risk assessments
• Ability to build future customer facing team to serve the Americas

 

Qualifications

• 8+ years of commercial leadership in B2B lubricants or specialty chemicals
• Proven track record hitting or exceeding revenue and profitability targets
• Strong analytical skills, comfortable with both qualitative insights and quantitative market modeling
• Excellent communicator—adept at C-suite engagement and cross-functional teamwork
• Bachelor’s degree in Chemistry, Chemical Engineering, Business, or related; MBA preferred

Core Competencies

• Strategic thinker with bias for action
• Customer-centric mindset and consultative selling approach
• High emotional intelligence and negotiation skills
• Data-driven decision making
• Adaptability and resilience in a fast-paced environment

Travel & Availability

• Up to 50% travel across the Americas to customer sites, conferences, and internal meetings
• Flexible hours to collaborate with global teams as needed

Compensation and Benefits

• This is a full-time position offering a competitive salary and a comprehensive benefits package, including a 401(k) plan, employer-paid medical coverage for employees and their families, employer-paid life insurance, and optional dental, vision, and supplemental life insurance.
• The salary for this position will be set commensurate with experience and qualifications.
• U.S. Citizenship or active green card status required in compliance with ITAR regulations. All employment offers subject to internal E-Verify processes.

Submit Resume on LinkedIn: https://www.linkedin.com/jobs/view/4279627035

Location: Pendleton, South Carolina
Company: VBASE Oil Company

Submit your Resume: Sr. Scientist, Lubricant Formulation & Innovation

Build the future of lubrication at VBASE.
We’re compressing 30 years of formulation development into a 3‑year cycle to give our customers the data and insights they need to formulate with SPE®—a new base oil that lacks decades of historical know‑how. With our proprietary SPE® platform, a Smart Throughput Lab, and a mission‑driven team of scientists, engineers, and technologists, we’re empowering partners to move fast, think deeply, and leave legacy lubricants behind.

This is not a routine R&D job.

This is an opportunity to help build an advanced lubricant formulation engine that will provide the guidance our customers need to succeed with SPE.

If you're energized by speed, rigor, sustainability, and the chance to shape a cleaner, smarter future for global lubrication — you’ll thrive at VBASE.

Position Summary

We are seeking a mission-driven Senior Scientist to lead the execution of VBASE’s “30 in 3” vision — compressing 30 years of formulation development into a3 year cycle. This role will sit at the center of our R&D strategy, balancing the immediate need for high-throughput, high-quality testing with the long-term buildout of a Smart Throughput Lab. You will guide experimental planning, coordinate lab execution, and lay the groundwork for integrating digital tools, structured data systems, and AI-assisted workflows.

You will also play a central role in advancing VBASE’s proprietary Secondary Polyol Ester® (SPE®) platform — generating the depth of formulation and performance knowledge needed to support industry wide adoption of this next-generation base oil.

You won’t do it alone: you’ll be supported by an experienced technician team and leading consultants in base oil formulation and tribology. While deep domain expertise is not required, a strong understanding of lubricant testing, data structures, and system-level thinking is essential. This role is ideal for someone ready to lead through ambiguity, build while delivering, and help transform how new base oils are brought to market.

Key Responsibilities

• Own and execute the 30 in 3 vision: deliver high-quality formulation data at pace while progressively integrating digital tools and smart lab systems.
• Translate formulation strategy into efficient, testable experiments in collaboration with technicians and expert consultants.
• Lead formulation development using VBASE synthetic ester base oils across industrial, automotive, marine, and environmental applications.
• Coordinate and oversee lab testing execution — ensuring experiments are run correctly, consistently, and logged in a structured format.
• Build and maintain a digital formulation library that supports predictive structure-property modeling and future data-driven development.
• Apply or support the application of AI/machine learning tools for formulation optimization and knowledge extraction.
• Operate within a stage-gate innovation framework, ensuring technical programs align with commercial and regulatory targets.
• Collaborate with internal engineers, data scientists, consultants, and customers to align testing with real-world demands.
• Help shape the operational model of the VBASE Tribology and Formulation (TAF) Center as a Smart Throughput Lab.
• Document work rigorously and contribute to technical data packages, IP generation, and scientific communication.

Qualifications

• PhD or MS in Chemistry, Chemical Engineering, Materials Science, or a related field.
• Strong understanding of base oil behavior, additive interactions, and tribological performance.
• 3+ years of hands-on experience in formulation science, lab execution, or physical property testing (startups, fast-paced R&D, or consulting projects qualify) Knowledge of and eager to apply AI/ML and digital tools in formulation R&D
• Comfortable directing lab workstreams and coordinating across multiple functions
• Familiarity with industry testing standards (ASTM, DIN, ISO) and lubricant evaluation protocols.
• Demonstrated ability to manage technical projects, communicate effectively, and operate in a fast-paced innovation environment.
• Comfortable directing lab workstreams and coordinating across multiple functions
• Able to think in systems — balancing the need for data quality today with the buildout of data infrastructure for tomorrow

What We Offer

• Competitive salary and benefits, commensurate with experience and qualifications.
• A central role in a mission-driven company at the forefront of sustainable lubricant technology.
• Opportunity to shape the development of a world-class formulation lab and research capability.
• Dynamic, collaborative environment focused on innovation and scientific excellence.
• High quality of life in Upstate South Carolina, with access to lakes, mountains, and the Greenville metro area.

Submit your Resume: Sr. Scientist, Lubricant Formulation & Innovation

 

Location: Pendleton, South Carolina
Company: VBASE Oil Company

Submit your Resume: Lubricant Test Specialist

VBASE Oil Company is seeking a Lubricant Test Specialist to support advanced formulation research in our new Tribology and Formulation Center. This role is ideal for a hands-on, technically skilled individual with a deep understanding of test equipment, a passion for experimentation, and a strong work ethic.

As a Lubricant Test Specialist at VBASE, your number one responsibility will be to run lubricant and tribology tests correctly, consistently, and at a high pace. You will play a central role in developing and analyzing data by executing lubricant performance tests, supporting structured R&D workflows that are part of VBASE’s “30 in 3” campaign—an ambitious initiative to accelerate lubricant formulation knowledge through our Smart Throughput™ laboratory – that is high-throughput testing combined with a data-aware, AI-supported lab.

This is a rare opportunity to be part of building a next-generation test lab from the ground up, working alongside scientists, consultants, and engineers to define new standards for lubricant innovation.

Key Responsibilities

• Operate a range of tribology and physical property test equipment (e.g., friction and wear, thermal, oxidation and shear stability, elastomer and mechanical equipment compatibility, thermo-physical property testing etc).
• Maintain, troubleshoot, and calibrate test instruments and develop new methods for advanced lubricant testing
• Prepare and test lubricant samples in accordance with ASTM, ISO, and DIN methods.
• Accurately collect, organize, and input test data into internal databases and reports.
• Support lab setup, equipment installation, and workflow optimization as new capabilities are brought online to increase testing speed, throughput, and sample handling efficiency.
• Interface with digital data collection tools, structured test tracking systems (e.g., LIMS), and contribute to workflows that enable AI-driven analysis and automation.
• Follow established safety procedures and contribute to lab cleanliness, organization, and efficiency.
• Collaborate closely with scientists and engineers to execute experimental test plans and resolve technical challenges.
• Learn new equipment and adapt quickly to evolving lab technologies and protocols.

Basic Qualifications

• Associate’s degree, technical diploma, or equivalent experience; (Bachelor’s in Chemistry, Materials, or Engineering preferred but not required if practical experience is strong.)
• 3+ years of experience running lubricant, fuel, or chemical test equipment in a lab setting.
• Strong knowledge of physical property test procedures and preferentially friction and wear testing.
• Demonstrated ability to follow test protocols precisely and manage data with attention to detail.
• Self-motivated, dependable, and excited to contribute to a high-performance lab team.
• Comfortable working in labs where instruments, data systems, and automation are increasingly integrated.
• Willingness to relocate to Pendleton, SC (relocation assistance available).

 Preferred but Not Required Qualifications

• Experience building or modifying custom lab equipment (mechanical, electrical, or systems integration).
• Familiarity with basic machining, 3D printing, or hardware prototyping.
• Exposure to programming or interfacing lab instruments using APIs or scripting tools (e.g., Python, LabVIEW, or similar).
• Ability to assist in lab automation or data acquisition workflows.

What We Offer

• Hands-on role in a mission-driven company to shape the next-generation Smart Throughput Lab
• Daily collaboration with a senior team of lubricant experts, chemists, and engineers
• High agency and visibility in a mission-driven company focused on sustainability and real-world impact
• Competitive compensation and full benefits package.
• Quality of life in Pendleton, SC, close to Clemson University, with nearby lakes, trails, and the Greenville metro area.

Submit your Resume: Lubricant Test Specialist